JOBS AT NEW WAVE

Position - FINANCE ADMINISTRATOR

We have an opening for a part-time Finance Adminstrator to join the team at New Wave Beers. 

New Wave Beers is a decade old specialist beer wholesaler based in Scotland, and now part of James Clay & Sons, themselves a 40 year old family owned specialist beer distributor based in Brighouse, West Yorkshire. New Wave handles around £100,000 of new stock per week, from core range products to rotational one-off and seasonal products. 

The role reports in to the Sales Director at New Wave Beers and the Managing Director at James Clay & Sons, and will work closely with our small team based in Leith, Edinburgh. A full job description is attached and we encourage applications from anyone who believes their skills and experience match those required to perform the role as described. 

If you feel this is you, or you are it, please send a covering letter and CV to jobs@anewwave.co.uk. The closing date for applications is Friday 18th February 2022 and we will contact all applicants chosen for interview by 5pm on Tuesday February 22nd. If you do not hear from us by then, unfortunately you have not been successful on this occasion. 

Salary is competitive, paid monthly. The role is part-time and the position is permanent. The hours are 16-25 per week and can be worked across 4 or 5 days, to suit the successful candidates needs / preferences. The role is based in our office in Leith, Edinburgh.

The job description for this role is below.

Finance Administrator

About Us: New Wave Beer is a craft beer distributor servicing the Scottish market with an expertise in UK craft beer supported by an import portfolio comprised primarily of the James Clay and Sons imported range. New Wave Beer manages the distribution for several Scottish breweries and curate a wide selection of the best beer available in Scotland and the wider UK. Although a small team, New Wave Beer is provided with full support from James Clay and Sons, its independent family-owned parent company based in Yorkshire. We place our independent family values at the forefront of all our decision making to create a positive and supportive company culture. 

www.newwave.beer 

www.jamesclay.co.uk

 Job Purpose

Reporting day-to-day to the Sales Director of New Wave Beer, but with a dotted line into the group Managing Director, this part time role is responsible for the Sales and Purchase Ledgers of the business.

The role forms part of a small team comprising of the Business Process & Supply Chain Manager and the Purchasing Manager who together ensure the smooth and professional management of the business from a customer and supplier perspective. Key to the role is ensuring that the daily money flows are accurately processed in the business’ systems and any issues are identified or responded to promptly with customers.

The role is based out of the New Wave office in Leith, Edinburgh.

Key accountabilities for this role are:

Sales Ledger

·       Allocating inbound customer payments. Contacting customers to align when payment allocations are more complex and/or adjustments are required to match.

·       Processing Direct Debits via Go Cardless (pre-allocating credits when required).

·       Issuing invoice payment reminders and/or statements to customers.

·       Responding to customer queries/issues related to accounts (e.g. copy invoice requests).

·       Leading aged debtor review meetings with senior management.

·       Managing a credit control list with ‘on stop’ recommendations, communicating deliveries on hold pending payment with the Business Process & Supply Chain Manager, and communicating payment requirement to customers (alongside the Business Process & Supply Chain Manager).

·       Monitoring system syncing between the inventory and accounts software. Identifying and correcting any issues found (e.g. duplicate invoices).

·       Working with the Business Process & Supply Chain Mananger to encourage customers to sign up to Direct Debit.

 Purchase Ledger

  • Working with the Purchasing Manager to match supplier inventory invoices with system Purchase Orders.

  • Highlighting miss-matches for Purchasing Manager to correct (either internally with Depot Manager or externally with supplier)

  • Reviewing overhead invoice submission (via Dext software) before initiating the sync to accounting software. Ensuring invoices are posted to the correct nominals and with the appropriate VAT rate applied.

  • Managing payment run submissions into group Managing Director (inventory and overhead invoices).

 Other

·       Reconciling the bank

·       Supporting external accountants with VAT return

·       Supporting Managing Director maintain monthly Management Accounts.

Note, the business will be changing systems spring 2022 to an integrated inventory and accounts system (currently used by James Clay and Sons). While training and support will be provided on all systems used, an understanding of fundamental business accounting principles will help contextualise specific system processes required.

Key contacts

Internal:

·       Director of Sales

·       Managing Director (Group)

·       Business Process & Supply Chain Manager 

·       Purchasing Manager

 External:

·       Local accountants

·       Customers

·       Suppliers

Attributes/skills

  • The role requires numerical proficiency and attention to detail.

  • The successful candidate will manage their relationships in a fair, consistent and above all else professional manner.

·       Accounting qualification(s), while helpful, are not a prerequisite.